Google Sheets CRM Import Validator
AI-powered pre-import data quality gate that validates spreadsheet data against your Pipedrive CRM — catches duplicates, format issues, and missing fields before they pollute your database.
AI-powered pre-import data quality gate that validates spreadsheet data against your Pipedrive CRM — catches duplicates, format issues, and missing fields before they pollute your database.
How the Google Sheets CRM Import Validator Works
Step 1 — The Fetcher
Code-only
Retrieves your spreadsheet rows and headers from Google Sheets, then fetches existing contacts and companies from Pipedrive for duplicate matching. Handles both data sources in a single pass.
Step 2 — The Assembler
Code-only
Computes 5 validation dimensions per row: field completeness (required fields present), format consistency (email/phone/URL validation), duplicate detection (fuzzy matching against CRM), enrichment gaps (missing optional fields), and field mapping compatibility (column names vs CRM fields). Assigns PASS/WARNING/FAIL per row and calculates Import Readiness Score (IRS).
Step 3 — The Analyst
Tier 2 Classification
Sonnet 4.6 scores each dimension with evidence, identifies top issues blocking import readiness, and generates per-row remediation guidance. Produces an overall import recommendation: READY, NEEDS_REVIEW, or NOT_READY.
Step 4 — The Formatter
Code-only
Writes a validation results tab to your Google Sheet with per-row status, dimension scores, duplicate matches, and issue details. Posts a Slack import readiness summary with IRS, dimension health, top issues, and recommended actions.
What It Does NOT Do
Does not import data into your CRM — it validates spreadsheet data and writes results back for your review
Does not replace your data governance process — it provides automated pre-import quality checks for human decision-making
Does not audit existing CRM records — use CDD (#13) for Pipedrive field decay monitoring
Does not score prospect quality against ICP — use ALQS (#31) for Apollo list quality scoring
Does not guarantee zero duplicates after import — it identifies potential duplicates above the configured similarity threshold
Does not support CRMs other than Pipedrive in v1.0 — field mapping is Pipedrive-specific
The Complete Customer Success Bundle
4 files. Workflow + prompt + docs.
Tested. Measured. Documented.
On-demand pre-import validation of Google Sheets data against Pipedrive CRM across 5 quality dimensions.
Google Sheets CRM Import Validator v1.0.0──────────────────────────────────────────────Nodes 28Agents 4 (Fetcher, Assembler, Analyst, Formatter)LLM Calls 1 per run (Analyst only)Model Sonnet 4.6 (SINGLE-MODEL)Trigger Webhook (on-demand)Pattern AGGREGATE (pre-import validation)Tool A Google Sheets (googleSheetsOAuth2Api) — spreadsheet data input + validation outputTool B Pipedrive (pipedriveApi) — existing contacts/companies for dedupTool C Slack (httpHeaderAuth) — import readiness summaryITP 8 variations, 14 milestonesBQS 12/12 PASSCost $0.03–$0.10 per run
What You'll Need
Platform
n8n 2.7.5+
Est. Monthly API Cost
Per-run cost ~$0.03-0.10/run
Credentials Required
- ▪Anthropic API
- ▪Google Sheets (OAuth2, googleSheetsOAuth2Api)
- ▪Pipedrive (API token, pipedriveApi)
- ▪Slack (Bot Token, httpHeaderAuth Bearer)
Services
- ▪Google Sheets (Google Workspace)
- ▪Pipedrive CRM
- ▪Slack workspace (Bot Token with chat:write scope)
- ▪Anthropic API key
Setup Track
Quick Start
~15 min
All credentials live, n8n running
Full Setup
1–2 hrs
Needs API config + tables
From Scratch
2–4 hrs
No n8n, no credentials
Google Sheets CRM Import Validator v1.0.0
$199
one-time purchase
What you get:
- ✓Production-ready n8n workflow (28 nodes)
- ✓5-dimension validation scoring (field completeness, format consistency, duplicate detection, enrichment gaps, field mapping)
- ✓Per-row PASS/WARNING/FAIL status with Import Readiness Score (IRS)
- ✓Google Sheets validation results tab with dimension breakdowns
- ✓Slack import readiness summary with top issues and recommendations
- ✓Configurable required fields, duplicate threshold, and CRM type
- ✓ITP test protocol with 8 variation fixtures
- ✓Full technical documentation and system prompt
Frequently Asked Questions
How does duplicate detection work?+
The Assembler compares each spreadsheet row against your existing Pipedrive contacts using exact email matching and trigram similarity scoring on name + company fields. Matches above the configurable threshold (default 0.8) are flagged as potential duplicates with the match percentage and matched contact details.
What are the 5 validation dimensions?+
Field completeness checks required fields (email, name, company by default). Format consistency validates email, phone, and URL formats. Duplicate detection fuzzy-matches against your CRM. Enrichment gaps flag missing optional fields. Field mapping compatibility checks if your column names map to CRM fields.
What does the IRS score mean?+
Import Readiness Score (IRS) is the percentage of rows passing all validation dimensions. READY (90%+) means safe to import. NEEDS_REVIEW (70-89%) means import possible but review recommended. NOT_READY (below 70%) means do not import until issues are resolved.
Does it automatically import data into Pipedrive?+
No. This is a pre-import validation gate only. It reads your spreadsheet and CRM data to identify issues, then writes validation results back to a new tab in your spreadsheet. You decide when and how to import after reviewing the results.
Does it use web scraping?+
No. All data comes from the Google Sheets API (your spreadsheet) and Pipedrive API (existing contacts and companies). No web_search or external scraping. Fully deterministic and fast.
How is this different from the Apollo List Quality Scorer?+
The Apollo List Quality Scorer (#31) evaluates Apollo prospect lists against ICP criteria. The CRM Import Validator validates any Google Sheets spreadsheet against your Pipedrive CRM before import — checking for duplicates, format issues, missing fields, and mapping compatibility. ALQS is Apollo-specific quality scoring; GSCIV is generic spreadsheet-to-CRM pre-import validation.
Can I customize which fields are required?+
Yes. The REQUIRED_FIELDS variable accepts any array of field names (default: ["email", "name", "company"]). You can add or remove fields based on your CRM requirements. The duplicate threshold is also configurable (0.0-1.0).
Is there a refund policy?+
All sales are final after download. Review the Blueprint Dependency Matrix and prerequisites before purchase. Questions? Contact support@forgeworkflows.com before buying. Full terms at forgeworkflows.com/legal.
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