Universal Meeting Prep
AI researches every attendee the moment a Google Calendar meeting appears, then delivers a structured intelligence brief to Notion before you walk in.
AI researches every attendee and their organization the moment a Google Calendar meeting appears, then delivers a structured intelligence brief to Notion — ready 30 minutes before you walk in. 22-node swarm. $0.12–$0.37/meeting depending on attendee count.
Two Agents. Per-Attendee Research. Notion Brief Before You Walk In.
Step 1 — The Researcher
Tier 2 Reasoning
Runs once per attendee. Web research on seniority, company context, recent news, and LinkedIn signals. Up to 3 web searches per person. Sonnet 4.6.
Step 2 — The Analyst
Tier 1 Reasoning
Synthesizes all attendee research into a structured meeting intelligence brief. Classifies meeting type across 6 categories. Generates talking points, recommended questions, risk flags, and suggested outcomes. Opus 4.6.
Step 3 — The Formatter
Code Only
Converts the structured analysis into Notion block format. Builds the 7-section intelligence page: Meeting Overview, Attendee Intelligence, Power Dynamics, Recommended Questions, Risk Flags, Suggested Outcome, Agenda Gaps. Zero LLM cost.
Step 4 — The Syncer
HTTP
Creates the Notion page in your target database. Brief is delivered automatically — ready 30 minutes before the meeting starts. Non-blocking: if Notion fails, the intelligence data is still logged.
What It Does NOT Do
Does not work with calendars other than Google Calendar — no Outlook, Apple Calendar, or Calendly integration
Does not deliver briefs outside Notion — no Slack, email, or Google Docs delivery
Does not join or record meetings — it prepares intelligence before the meeting, not during
Does not research attendees from internal domains — only external attendees get full web research
The Complete Customer Success Bundle
9 files — everything you need to deploy the 22-node Universal Meeting Prep pipeline.
Tested. Measured. Documented.
Every metric is ITP-measured. Universal Meeting Prep researches attendees at $0.12–$0.37/meeting with dual LLM calls (Sonnet research + Opus analysis).
Workflow Nodes
22 specialized n8n nodes
Universal Meeting Prep v1.0.0 — Technical Reference━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━Pipeline: Schedule Trigger → Calendar Event Fetcher → Dedup Filter → Event Parser → Attendee Splitter → Researcher (Sonnet 4.6 + web_search) → Analyst (Opus 4.6) → Formatter (Code) → Notion Page CreatorTopology: Scheduled polling, per-attendee research loop, dual LLM, Notion deliveryMeeting Types: external-sales | external-vendor | external-partnership | internal | interview | customer-successBrief Sections: Meeting Overview | Attendee Intelligence | Power Dynamics | Recommended Questions | Risk Flags | Suggested Outcome | Agenda GapsNode Count: 22 (Schedule 1, HTTP 4, Code 10, IF 1, SplitInBatches 1, Webhook 1, Respond 1, Filter 2, Splitter 1)LLM: Claude Sonnet 4.6 (Researcher, per attendee) + Claude Opus 4.6 (Analyst, per meeting)Cost: $0.12/meeting (1 att) | $0.27 (2 att) | $0.37 (3 att) — scales linearly with attendeesITP: 20/20 (100%) — U-01 through U-05, UMP-01 through UMP-09BQS: 12/12 PASSDedup: 7-day window via n8n static data
What You'll Need
⚠ Data Source Dependency
This blueprint uses Anthropic's managed web search tool to research contacts and companies. Search results depend on live web data and may vary.
Platform
n8n 2.11.2+
Est. Monthly API Cost
$3–8/month
Credentials Required
- ▪Anthropic API
- ▪Google Calendar OAuth2
- ▪Notion API
Services
- ▪Google Calendar
- ▪Notion workspace
Setup Track
Quick Start
~15 min
All credentials live, n8n running
Full Setup
1–2 hrs
Needs API config + tables
From Scratch
2–4 hrs
No n8n, no credentials
Universal Meeting Prep v1.0.0
$199
one-time purchase
What you get:
- ✓Production-ready 22-node n8n workflow — import and deploy
- ✓Google Calendar polling — detects meetings 30 minutes before they start
- ✓Per-attendee web research with up to 3 searches per person
- ✓6 meeting type classifications: sales, vendor, partnership, internal, interview, customer success
- ✓7-section Notion brief: Overview, Attendee Intel, Power Dynamics, Questions, Risk Flags, Outcome, Agenda Gaps
- ✓Cost scales with attendees: ~$0.12 (1) to ~$0.37 (3) per meeting
- ✓Built-in deduplication — same meeting never triggers twice
- ✓Full ITP test results with 20 fixtures and cost analysis
- ✓BQS v2 certification (12/12 PASS)
Frequently Asked Questions
How does the Google Calendar trigger work?+
The workflow polls your Google Calendar every 15 minutes. When it detects a meeting starting within the next 30–60 minutes, it fires automatically. No manual trigger needed — your brief is ready before you walk in.
What are the 6 meeting types?+
External Sales (prospect/customer calls), External Vendor (vendor evaluations), External Partnership (strategic partnerships, advisory boards), Internal (team syncs, 1:1s), Interview (hiring), and Customer Success (account reviews, onboarding). Intelligence adapts to each type.
How does per-attendee research work?+
The Researcher runs once for each meeting attendee using Sonnet 4.6 with web_search. It gathers seniority, company context, recent news, and LinkedIn signals — up to 3 web searches per person. Results are assembled before the Analyst synthesizes.
What does the Notion brief contain?+
Seven sections: Meeting Overview (type, attendee count, agenda summary), Attendee Intelligence (per-person research profiles), Power Dynamics (seniority map, decision-maker identification), Recommended Questions (3–5, meeting-type-aware), Risk Flags (job changes, company news, gaps), Suggested Outcome, and Agenda Gaps.
How much does each meeting cost?+
ITP-measured: ~$0.12 for 1 attendee, ~$0.27 for 2, ~$0.37 for 3. Cost scales linearly because the Researcher runs once per attendee. A team processing 20 meetings/month with an average of 2 attendees spends ~$5.30/month.
Why two different LLM models?+
Sonnet 4.6 handles per-attendee research where speed and web search matter. Opus 4.6 handles the synthesis where reasoning depth matters — classifying meeting type, identifying power dynamics, and generating context-aware questions. This balances cost and intelligence quality.
Does the same meeting trigger twice?+
No. Built-in deduplication uses a 7-day window via n8n static data. Once a meeting has been processed, it will not trigger again even if the polling interval catches it multiple times.
What calendar and delivery tools does this work with?+
Google Calendar for event source (OAuth2, calendar.readonly scope) and Notion for brief delivery (Integration token). It requires three credentials: Google Calendar OAuth2, Notion integration token, and Anthropic API key.
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