Google Calendar Meeting Load Analyzer
AI-powered weekly team meeting load analysis — overload risk, deep work erosion, meeting bloat, schedule patterns, and capacity distribution scored per-person across 5 dimensions.
Analyzes Google Calendar events weekly across your team to compute per-person Calendar Health Scores. Identifies overloaded team members, eroded deep work time, bloated meetings, back-to-back chains, and uneven capacity distribution. Generates a Notion calendar health brief and Slack overload digest. 24-node n8n workflow with Monday scheduler. BQS 12/12 certified.
Four Agents. Weekly Meeting Load Scoring. Per-Person Health.
Step 1 — The Fetcher
Code-only
Retrieves calendar event data from Google Calendar API for all configured team members over the previous 7 days — event times, durations, attendee counts, recurring vs. one-off flags, and free/busy status. Pulls per-person event lists for individual load scoring.
Step 2 — The Assembler
Code-only
Computes 5 Calendar Health Score (CHS) dimensions per person: overload risk (total meeting hours vs. available hours), deep work erosion (longest uninterrupted block length), meeting bloat (average attendee count and duration trend), schedule patterns (morning vs. afternoon concentration, back-to-back chains), and capacity distribution (internal vs. external vs. recurring ratio).
Step 3 — The Analyst
Tier 2 Classification
Scores each CHS dimension per person with evidence-based ratings. Identifies individuals at overload risk, flags teams with eroding deep work time, and surfaces systemic patterns like recurring meeting creep or back-to-back scheduling. Generates per-person health scorecards with prioritized recommendations.
Step 4 — The Formatter
Tier 3 Creative
Generates a Notion weekly meeting load brief with per-person scorecards, team-level CHS summary, and trend comparisons, plus a Slack digest with top 3 calendar health actions and at-risk individuals.
What It Does NOT Do
Does not create, modify, or delete calendar events — read-only analysis of existing events
Does not enforce meeting policies — it identifies overload and patterns for human decision-making
Does not integrate with meeting tools like Zoom or Teams — it analyzes calendar event metadata only
Does not provide real-time alerts — weekly batch analysis optimizes for actionable patterns over noise
Does not replace calendar management tools — it provides health scoring intelligence for team leads
The Complete Customer Success Bundle
6 files. Main workflow + scheduler + prompts + docs.
Tested. Measured. Documented.
Weekly meeting load analysis with per-person Calendar Health Scores across 5 dimensions, back-to-back chain detection, and deep work erosion tracking delivered via Notion and Slack.
Google Calendar Meeting Load Analyzer v1.0.0──────────────────────────────────────────Nodes: 24 main + 3 scheduler (27 total)Agents: 4 (Fetcher, Assembler, Analyst, Formatter)LLM Calls: 2 per run (Analyst + Formatter)Model: Sonnet 4.6 (SINGLE-MODEL)Trigger: Schedule (weekly Monday 7:00 UTC) + WebhookPattern: AGGREGATE (weekly meeting load analysis)Tool A: Google Calendar API (OAuth2) — event data per team memberTool B: Notion (httpHeaderAuth) — weekly meeting load briefTool C: Slack (httpHeaderAuth) — digest with top 3 calendar health actionsITP: 8/8 records, 14/14 milestonesBQS: 12/12 PASSCost: $0.03–$0.10 per run
What You'll Need
Platform
n8n 2.7.5+
Est. Monthly API Cost
Weekly cost ~$0.03-0.10/run (~$0.12-0.40/month)
Credentials Required
- ▪Anthropic API
- ▪Google Calendar (OAuth2)
- ▪Slack (Bot Token, httpHeaderAuth Bearer)
- ▪Notion (httpHeaderAuth Bearer)
Services
- ▪Google Calendar (Google Workspace with OAuth2)
- ▪Anthropic API key
- ▪Notion workspace
- ▪Slack workspace (Bot Token with chat:write)
Setup Track
Quick Start
~15 min
All credentials live, n8n running
Full Setup
1–2 hrs
Needs API config + tables
From Scratch
2–4 hrs
No n8n, no credentials
Google Calendar Meeting Load Analyzer v1.0.0
$199
one-time purchase
What you get:
- ✓Production-ready n8n workflow (24 nodes + 3-node scheduler)
- ✓5-dimension Calendar Health Score per person (overload risk, deep work erosion, meeting bloat, schedule patterns, capacity distribution)
- ✓Per-person scorecards with individual health ratings and coaching recommendations
- ✓Team-level CHS summary with week-over-week trend comparison
- ✓Back-to-back meeting chain detection and deep work block analysis
- ✓Internal vs. external vs. recurring meeting ratio breakdown
- ✓Notion weekly meeting load brief with full dimension analysis
- ✓Slack digest with top 3 calendar health actions and at-risk individuals
- ✓Configurable: team member list, overload thresholds, deep work minimum, lookback period
- ✓Full technical documentation and system prompts
Frequently Asked Questions
What are the 5 Calendar Health Score dimensions?+
Overload risk measures total meeting hours vs. available hours. Deep work erosion tracks the longest uninterrupted block. Meeting bloat monitors attendee count and duration trends. Schedule patterns analyze morning/afternoon concentration and back-to-back chains. Capacity distribution breaks down internal vs. external vs. recurring ratios.
How many team members can it analyze?+
The workflow processes all team members configured in the scheduler payload. Each member needs a Google Calendar accessible via the configured service account or OAuth2 credential. Typical deployments cover 5-50 team members.
Does it modify calendar events?+
No. This is a read-only analysis tool. It retrieves event data from Google Calendar API but never creates, modifies, or deletes any events.
Is there a refund policy?+
All sales are final after download. Review the Blueprint Dependency Matrix and prerequisites before purchase. Questions? Contact support@forgeworkflows.com before buying. Full terms at forgeworkflows.com/legal.
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