Meeting Follow-Up Agent
AI-powered post-meeting follow-ups with action items.
Post-meeting intelligence agent. 4 agents fetch calendar events, analyze meeting transcripts with Sonnet 4.6, extract action items across 5 AIC categories (decision_made, task_assigned, follow_up_required, question_unresolved, escalation_needed), assign ownership and priority, and generate professional follow-up emails via Gmail with Notion documentation. The post-meeting complement to Universal Meeting Prep. $0.035/meeting.
Four Agents. Every Meeting. Action Items That Actually Get Done.
Step 1 — Fetcher
Code
Dual-trigger activation: scheduled poll of Google Calendar for recently ended meetings, or webhook for on-demand processing. Fetches event metadata, attendee list, and any attached notes or transcript data. Normalizes input from both trigger paths into a unified meeting record.
Step 2 — Analyst
Tier 1 Reasoning
Sonnet 4.6 analyzes the meeting content and extracts action items across 5 AIC categories: decision_made (key decisions captured), task_assigned (tasks with assigned owner), follow_up_required (items needing further action), question_unresolved (open questions not resolved), and escalation_needed (issues requiring escalation). Each item gets a 3-level priority score and assigned owner.
Step 3 — Writer
Tier 2 Creative
Sonnet 4.6 generates a professional follow-up email summarizing the meeting outcomes, listing action items by priority, and clearly assigning ownership. The email is formatted for immediate sending — no manual editing required. Tone adapts based on meeting type (internal standup vs. client call vs. executive review).
Step 4 — Deliverer
HTTP + Code
Non-blocking parallel writes to Gmail and Notion. Gmail receives the follow-up email addressed to all meeting attendees. Notion receives a structured action item log with the full AIC breakdown, priority assignments, and owner mapping. Both writes execute simultaneously — if one fails, the other completes independently.
What It Does NOT Do
Does not transcribe meetings — requires existing notes, transcript, or summary data as input
Does not record audio or video — processes text-based meeting content only
Does not replace project management tools — creates action items in Notion, not Jira or Asana
Does not work with Microsoft 365 — Google Workspace only (Calendar + Gmail)
Does not send Slack notifications — delivers via Gmail and Notion only
The Complete Customer Success Bundle
9 files — workflow JSON, system prompts, configuration guides, and complete documentation.
Tested. Measured. Documented.
Every metric is ITP-measured. The Meeting Follow-Up Agent extracts action items from every meeting, assigns ownership and priority, and delivers professional follow-up emails with Notion documentation at $0.035/meeting.
Workflow Nodes
22
Blueprint Quality Standard
12/12 PASS
Agent Architecture
4 agents — Fetcher (Code), Analyst (Tier 1 Reasoning, Sonnet 4.6), Writer (Tier 2 Creative, Sonnet 4.6), Deliverer (HTTP + Code)
Required Credentials
Google Calendar OAuth2, Gmail OAuth2, Notion API, Anthropic API
Bundle Contents
9 files
Cost per Meeting
$0.035/meeting (ITP-measured, Sonnet 4.6)
ITP Milestones
14/14 PASS (20 records)
n8n Compatibility
2.11.2
Meeting Follow-Up Agent v1.0.0 — Technical Reference━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━Architecture: 22 n8n nodes, 4 agents (Fetcher → Analyst → Writer → Deliverer)Trigger: Schedule + Webhook (dual trigger)Input: Google Calendar API — events, attendees, notesIntelligence: Sonnet 4.6 — AIC 5-category extraction + follow-up email generationOutput: Gmail (follow-up email) + Notion (action item log)Cost: $0.035/meeting (ITP-measured average)ITP: 20 records, 14/14 milestones PASSBQS: 12/12 PASSTool A: Google Calendar (input — events, attendees)Tool B: Gmail (output — follow-up emails) + Notion (output — action log)Intelligence: Action item extraction + priority scoring + professional email generationCost Value: 0.035
What You'll Need
Platform
n8n 2.11.2+
Est. Monthly API Cost
<$8/month (10 meetings/day)
Credentials Required
- ▪Anthropic API
- ▪Google Calendar OAuth2
- ▪Gmail OAuth2
- ▪Notion Internal Integration
Services
- ▪Google Workspace (Calendar + Gmail)
- ▪Notion workspace
Setup Track
Quick Start
~15 min
All credentials live, n8n running
Full Setup
1–2 hrs
Needs API config + tables
From Scratch
2–4 hrs
No n8n, no credentials
Meeting Follow-Up Agent v1.0.0
$199
one-time purchase
What you get:
- ✓Production-ready 22-node n8n workflow — import and deploy
- ✓Automated action item extraction from every meeting
- ✓5-category AIC taxonomy: decisions, tasks, follow-ups, questions, escalations
- ✓3-level priority scoring with owner assignment for every item
- ✓Professional follow-up emails sent via Gmail to all attendees
- ✓Structured Notion action log for tracking and accountability
- ✓Sonnet 4.6 analysis at $0.035/meeting — 10 meetings/day costs $0.35
- ✓Post-meeting complement to Universal Meeting Prep (before + after coverage)
- ✓ITP test results with 20 records and 14/14 milestones
- ✓All sales final after download
Frequently Asked Questions
How does it relate to Universal Meeting Prep?+
Temporal complements. Universal Meeting Prep runs BEFORE meetings — researching attendees and delivering intelligence briefs. Meeting Follow-Up Agent runs AFTER meetings — extracting action items and sending follow-up emails. Together they cover the complete meeting lifecycle. Both use Google Calendar as input but serve opposite ends of the timeline.
What are the five AIC categories?+
decision_made (key decisions captured during the meeting), task_assigned (specific tasks with an assigned owner), follow_up_required (items needing further action but no owner yet), question_unresolved (questions raised but not answered), and escalation_needed (issues requiring involvement from someone not in the meeting). Each item gets a priority level: HIGH, MEDIUM, or LOW.
Does it send emails automatically?+
Yes. The Writer generates a professional follow-up email and the Deliverer sends it via Gmail to all meeting attendees. The email includes a meeting summary, prioritized action items, and owner assignments. You can configure it for draft mode if you prefer to review before sending.
What if a meeting has no clear action items?+
The Analyst still processes the meeting and may classify items as decision_made (informational outcomes). If genuinely no action items exist, the Deliverer sends a brief summary noting that no follow-up actions were identified. No Notion page is created for empty meetings.
Can I use Outlook instead of Google Calendar?+
This version is built for Google Workspace (Calendar + Gmail). The Fetcher uses Google Calendar API and the Deliverer uses Gmail API. The Analyst and Writer are calendar-agnostic — only the input/output agents would need rebuilding for Microsoft 365.
Is there a refund policy?+
All sales are final after download. Review the Blueprint Dependency Matrix and prerequisites before purchase. Questions? Contact support@forgeworkflows.com before buying. Full terms at forgeworkflows.com/legal.
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